| The distinction between context and physical storage of the documents is always reflected in the user interface of viaContext™: in the archives, the place documents are stored physically, you can upload and replace version-controlled documents (alternatively, you can store links to external resources). In addition, metadata for documents and media is maintained here. |
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| In your workspace, a work folder corresponds to a context. The work folders are not the place of physical storage for the documents, but contain links to the original document in an archive. Whenever the original document is updated, this is reflected in your work folder instantly. |
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| Metadata and Comments |
| viaContext™ supports the structured storage of documents and media with attached metadata and comments. The distinction between archives and working folders requires a non-ambiguous assignment of this additional information either to the original (in the archive) or to the link (in the working folder). |
| Metadata is assigned to the original and describes the document without respect to any context. |
| Comments depend on the context and describe the usage or interpretation of the document in a particular context. The diagram on this page clarifies the structures and actions upon objects in viaContext™. |
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| Search |
| Categorizing documents with the help of working folders simplifies the search for documents significantly. However, performing a search for documents spanning the whole archive can sometimes be faster: all documents stored within viaContext™ can be searched for any keywords or combinations of keywords. Whenever you store a document in viaContext™, the document is checked if it contains text. First, we check if the document consists of plain text (.TXT, .HTML, .XML, etc.), but we also support complex formats like Microsoft Word, Excel and PowerPoint, and also PDF and many more. |
| But that is not all! Probably, your documents are not only text-based. Images, videos, audio-files and presentations are becoming increasingly popular digital formats. These formats usually do not contain any textual information that could be scanned by a search engine. Thus, it is even more important to enrich these documents with metadata: the metadata is scanned from our search-engine and enables search even for documents that do not contain any textual information. |
| Learn more about search ... |
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